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Privacy Policy

This Privacy Policy applies between you, the User of this App, and Shoalter Automation (UK) Limited, the owner and provider of this App. Shoalter Automation (UK) Limited takes the privacy of your information very seriously. This Privacy Policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the App.

This Privacy Policy should be read alongside, and in addition to, our Terms and Conditions, which can be found at: www.in-five.co.uk/terms-and-conditions.

Please read this Privacy Policy carefully.

Topics:

  1. Definitions and interpretation
  2. Scope of this Privacy Policy
  3. What data do we collect?
  4. How do we collect your data?
  5. How will we use your data?
  6. How do we store your data?
  7. Keeping Data secure
  8. Marketing
  9. What are your data protection rights?
  10. Transfers outside the UK and EEA
  11. Links to other websites
  12. Changes of business ownership and control
  13. General

 

 

  1. Definitions and interpretation

In this Privacy Policy, the following definitions are used:

Cookies

a small text file placed on your computer by this App when you visit certain parts of the App and/or when you use certain features of the App. Details of the cookies used by this App are set out in the clause below (Cookies).

 

Data

collectively all information that you submit to Shoalter Automation (UK) Limited via the App or which we collect through your use of the App. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;

Data Protection Laws

any applicable law relating to the processing of personal Data, including but not limited to: (i) the UK GDPR and the UK Data Protection Act, and (ii) the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 & the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2018, and any national implementing and supplementary laws, regulations and secondary legislation;

Shoalter Automation (UK) Limited, we or us

Shoalter Automation (UK) Limited, a company incorporated in England and Wales with registered number 13637578 whose registered office is at 320, Broadway, Salford M50 2UE; 

UK GDPR

the UK General Data Protection Regulation;

User or you

any person that accesses the App and is not either (i) employed by Shoalter Automation (UK) Limited and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Shoalter Automation (UK) Limited and accessing the App in connection with the provision of such services; and

App

the application that you are currently using, www.in-five.co.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

In this Privacy Policy, unless the context requires a different interpretation:

  1. the singular includes the plural and vice versa;
  2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this Privacy Policy;
  3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
  4. “including” is understood to mean “including without limitation”;
  5. reference to any statutory provision includes any modification or amendment of it; and
  6. the headings and sub-headings do not form part of this Privacy Policy.
  1. Scope of this Privacy Policy

This Privacy Policy applies only to the actions of Shoalter Automation (UK) Limited and Users with respect to this App. It does not extend to any applications that can be accessed from this App including any links we may provide to social media websites. For purposes of the applicable Data Protection Laws, Shoalter Automation (UK) Limited is the “data controller”. This means that Shoalter Automation (UK) Limited determines the purposes for which, and the manner in which, your Data is processed.

  1. What data do we collect?

We may collect the Data, which includes personal Data, from you:

  • contact Information such as email addresses;
  • name (only when dealing with customer service cases, not when making payment)
  • Device ID
  • geographic location
  • user token;

in each case, in accordance with this Privacy Policy.

  1. How do we collect your data?

We collect Data in the following ways:

Data provided to us by you;

  • when you contact us through the App, by post or by e-mail;
  • when you elect to receive marketing communications from us;
  • when you use our services;
  • when you contact our customer service support, when you decide to send an invoice to yourself;

Data to be provided to other sources in order to use our services:

  • com (payment gateway)
  • Gnatta (Customer Service Support)
  • GooglePay
  • ApplePay
  • Google Analytics
  • Yoti (age verification for age-restricted products)

Data collected automatically:

  • we automatically collect some information about your visit to the App. This information helps us to make improvements to App content and navigation, and may include but not limited to your IP address, the date, times and frequency with which you access the App and the way you use and interact with its content.

we will collect your Data automatically via cookies, in line with the cookie settings on your device. For more information about cookies, and how we use them on the App, see the section below, headed “Cookies Policy”.

  1. How will we use your data?

Any or all of the above Data may be used by us from time to time for the following purposes:

  1. providing and managing your account;
  2. providing and managing your access to this App;
  3. personalising and tailoring your experience on this App;
  4. supplying our products and services to you. Your personal details are required in order for us to enter into a contract with you;
  5. personalising and tailoring our products and services for you;
  6. to communicate with you;
  7. to comply with our legal and regulatory obligations;
  8. to screen our orders for compliance with our terms and conditions or to detect fraud;
  9. internal record keeping in relation to matters such as customer’s consent or preferences, and for customer service cases handling;
  10. analysing your use of our site and developing improvements to our products / services; and
  11. contact for market research purposes which may be done using email, telephone or mail. Such information may be used to customise or update the Website;

in each case, in accordance with this Privacy Policy.

We may also use your Data for the purpose of our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed ” What are your data protection rights” below).

When we process your order, we may send your data to, and also use the resulting information from, credit reference agencies to prevent fraudulent purchases.

We might also share your information:

  • with any regulatory authority or law enforcement agency that requests or demands it;
  • to comply with laws or regulations, or for the purpose of legal proceedings.
  • if you give us personal information that’s wrong or we find out (or think) you’re responsible for fraud. In these circumstances we might share your information with third parties such as law enforcement agencies, credit reference agencies and other affected third parties;
  • if one of our partners who are processing information for us are compelled to do so by law; or
  • if there’s an emergency and we think you or other people are at risk.

  1. How do we store your data?

Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfill the purposes outlined in this Privacy Policy or until you request that the Data be deleted. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

  1. Keeping Data secure

We will use technical and organisational measures to safeguard your Data, for example:

  1. the access of your account is controlled by a password and a user name that is unique to you; and
  2. the storage of your Data on secured servers.

Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: privacy@in-five.co.uk.

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

  1. Marketing

Our Company would like to send you information about products and services of ours that we think you might like, as well as those of our partner companies. We may contact you by email, telephone, text message or post for these purposes.

If you have agreed to receive marketing, you may always opt out at a later date.

You have the right at any time to stop Our Company from contacting you for marketing purposes or giving your data to other members of the Our Company Group.

If you no longer wish to be contacted for marketing purposes, please contact us via this e-mail address: privacy@in-five.co.uk.

  1. What are your data protection rights?

Our Company would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

The right to rectification – You have the right to request us to correct any information you believe is inaccurate or incomplete.

The right to erasure – You have the right to request us to erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request us to restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Our Company transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email:

To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: privacy@in-five.co.uk.  Please note that we will need to receive satisfactory proof of your identity should you exercise your rights.

It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

  1. Transfers outside the United Kingdom and European Economic Area

Data which we collect from you may be stored and processed in and transferred to countries outside of the UK and the European Economic Area (EEA). For example, this could occur if our servers are located in a country outside the UK or EEA or one of our service providers is situated in a country outside the UK or EEA.  We also share information with our group companies, some of which are located outside the UK or EEA.

We will only transfer Data outside the UK or EEA where it is compliant with Data Protection Laws and the means of transfer provides adequate safeguards in relation to your data, e.g. by way of data transfer agreement, incorporating the current standard contractual clauses adopted by the relevant data protection authorities.

To ensure that your Data receives an adequate level of protection, we have put in place appropriate safeguards and procedures with the third parties we share your Data with. This ensures your Data is treated by those third parties in a way that is consistent with the Data Protection Laws.

  1. Links to other websites

This App may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This Privacy Policy does not extend to your use of such websites. You are advised to read the Privacy Policy or statement of other websites prior to using them.

  1. Changes of business ownership and control

Shoalter Automation (UK) Limited may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Shoalter Automation (UK) Limited. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy and in accordance with the Data Protection Laws, be permitted to use the Data for the purposes for which it was originally supplied to us.

In the above instances, we will take steps to ensure your privacy is protected.

  1. General

You may not transfer any of your rights under this Privacy Policy to any other person. We may transfer our rights under this Privacy Policy where we reasonably believe your rights will not be affected.

If any court or competent authority finds that any provision of this Privacy Policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this Privacy Policy will not be affected.

Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

This Privacy Policy will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Privacy Policy will be subject to the exclusive jurisdiction of the English and Welsh courts.

 

Cookies policy

Please read this Cookies Policy carefully.

Topics:

  1. What are cookies?
  2. How do we use cookies?
  3. What types of cookies do we use?
  4. The cookies we set
  5. How to manage your cookies
  6. Privacy policies of other websites
  7. Changes to our privacy policy
  8. How to contact us
  9. How to contact the appropriate authorities

 

  1. What are cookies?

A cookie is a small text file that is downloaded onto ‘terminal equipment’ (for example user’s computer or smartphone) when the user accesses a website. It allows the website to recognise that user’s device and store some information about the user’s preferences or past actions.

  1. How do we use cookies?

This App may place and access certain Cookies on your computer. Shoalter Automation (UK) Limited uses Cookies to improve your experience of using the App and to improve our range of products.  Shoalter Automation (UK) Limited has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.

All Cookies used by this App are used in accordance with current Data Protection Laws.

  1. What types of cookies do we use?

This App may place the following Cookies:

Type of Cookie

Purpose

Strictly Necessary cookies

These are cookies that are required for the operation of our App. They include, for example, cookies that enable you to log into secure areas of our App, use a shopping cart or make use of e-billing services.

Analytical/Performance cookies

They allow us to recognise and count the number of visitors and to see how visitors move around our App when they are using it. This helps us to improve the way our App works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies

These are used to recognise you when you return to our App. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region). By using the App, you agree to our placement of functionality cookies.

You will be given a chance to opt-in to unnecessary cookies. Please see the ‘How to manage cookies’ section below for more details. Further description of the above-mentioned cookies are as follow:

 

Strictly Necessary Cookies

We use the following strictly necessary cookies:

Description

Purpose

accessToken (HTTP Cookie)

The token carried in header for send request.

refreshToken (HTTP Cookie)

Use this token can get new token when old accessToken expired.

isFirstTimeLogin (HTTP Cookie)

Confirm whether the user is first time login.

termsVersion (HTTP Cookie)

The version of terms that was agreed. 

privacyVersion (HTTP Cookie)

The version of privacy policy that was agreed. 

Encrypted login credentials (Android: AsyncStorage.

IOS: Keychain)

System generated user for guest checkout.

Functionality cookies

We use the following functionality cookies:

Description

Purpose

Message_waybill number (AsyncStorage)

Determine if the notification of that waybill is already showed.

Insensitive card details (AsyncStorage)

User can save credit card info for next payment.

Email (AsyncStorage)

Preset email used for sending order invoice.

initNotification (AsyncStorage)

Remember the click action of notification when the App is closed, and process the action after the App is loaded.

selectedStore (Local Storage/ AsyncStorage)

Remember the last selected store, and redirect to that store when re-open the app.

First Name and Last Name (AsyncStorage)

Greeting in home page.

Analytical/performance cookies

Not using at this moment.

  1. The Cookies We Set
  • Login related cookies

We use cookies when you are logged in so that we can remember this fact. This prevents you from having to log in every single time you visit a new page. These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in.

  • Orders processing related cookies

This App offers e-commerce or payment facilities and some cookies are essential to ensure that your order is remembered between pages so that we can process it properly.

  • Preferences cookies

In order to provide you with a great experience on this App we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences, we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.

  • Third Party Cookies

In some special cases we also use cookies provided by trusted third parties, including but not limited to the following:

Google Analytics: for helping us to understand how you use the App and ways that we can improve your experience. These cookies may track things such as how long you spend on the App and the pages that you visit so we can continue to produce engaging content.

For more information on Google Analytics cookies, please visit the official Google Analytics page.

  1. How to manage cookies

Before the App places Cookies on your device, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Shoalter Automation (UK) Limited to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the App may not function fully or as intended.

You can choose to enable or disable Cookies in your account setting. For further details, please see the help menu in account setting. You can switch off Cookies at any time, however, you may lose any information that enables you to access the App more quickly and efficiently.

You can choose to delete Cookies at any time. however, you may lose any information that enables you to access the App more quickly and efficiently including, but not limited to, personalisation settings.

It is recommended that you ensure that your operation system is up-to-date and that you consult the help and guidance provided by the developer of your device if you are unsure about adjusting your privacy settings.

  1. Privacy policies of other websites

Our App contains links to other websites. Our privacy policy applies only to our App, so if you click on a link to another website, you should read their privacy policy.

  1. Changes to our privacy policy

Shoalter Automation (UK) Limited reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the App with clickwrap agreement when you launch the App.  and you are deemed to have accepted the terms of the Privacy Policy on your first use of the App following the alterations.  

  1. How to contact us

If you have any questions about Our Company’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us via email at privacy@in-five.co.uk.

  1. How to contact the appropriate authority

If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.

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